diff --git a/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.md b/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.md
index eacff8318..9b90fb7b0 100644
--- a/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.md
+++ b/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.md
@@ -4,19 +4,52 @@ The actual snapshot is saved in `copilot-context.spec.ts.snap`.
 
 Generated by [AVA](https://avajs.dev).
 
+## should get null for non-exist job
+
+> should return null for non-exist job
+
+    null
+
 ## should insert embedding by doc id
 
 > should match file embedding
 
     [
       {
-        chunk: 0,
-        content: 'content',
-        distance: 0,
         fileId: 'file-id',
       },
     ]
 
+> should return empty array when embedding is deleted
+
+    []
+
+> should match workspace embedding
+
+    [
+      {
+        docId: 'doc1',
+      },
+    ]
+
+> should return empty array when doc is ignored
+
+    []
+
+> should return workspace embedding
+
+    [
+      {
+        docId: 'doc1',
+      },
+    ]
+
 > should return empty array when embedding deleted
 
     []
+
+## should check embedding table
+
+> should return true when embedding table is available
+
+    true
diff --git a/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.snap b/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.snap
index 6a59b1c54..91e2cc47e 100644
Binary files a/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.snap and b/packages/backend/server/src/__tests__/models/__snapshots__/copilot-context.spec.ts.snap differ
diff --git a/packages/backend/server/src/__tests__/models/copilot-context.spec.ts b/packages/backend/server/src/__tests__/models/copilot-context.spec.ts
index fedc7f29a..397fd7dfa 100644
--- a/packages/backend/server/src/__tests__/models/copilot-context.spec.ts
+++ b/packages/backend/server/src/__tests__/models/copilot-context.spec.ts
@@ -6,9 +6,11 @@ import ava, { TestFn } from 'ava';
 import { Config } from '../../base';
 import { CopilotContextModel } from '../../models/copilot-context';
 import { CopilotSessionModel } from '../../models/copilot-session';
+import { CopilotWorkspaceConfigModel } from '../../models/copilot-workspace';
 import { UserModel } from '../../models/user';
 import { WorkspaceModel } from '../../models/workspace';
 import { createTestingModule, type TestingModule } from '../utils';
+import { cleanObject } from '../utils/copilot';
 
 interface Context {
   config: Config;
@@ -18,6 +20,7 @@ interface Context {
   workspace: WorkspaceModel;
   copilotSession: CopilotSessionModel;
   copilotContext: CopilotContextModel;
+  copilotWorkspace: CopilotWorkspaceConfigModel;
 }
 
 const test = ava as TestFn<Context>;
@@ -28,6 +31,7 @@ test.before(async t => {
   t.context.workspace = module.get(WorkspaceModel);
   t.context.copilotSession = module.get(CopilotSessionModel);
   t.context.copilotContext = module.get(CopilotContextModel);
+  t.context.copilotWorkspace = module.get(CopilotWorkspaceConfigModel);
   t.context.db = module.get(PrismaClient);
   t.context.config = module.get(Config);
   t.context.module = module;
@@ -74,7 +78,7 @@ test('should create a copilot context', async t => {
 
 test('should get null for non-exist job', async t => {
   const job = await t.context.copilotContext.get('non-exist');
-  t.is(job, null);
+  t.snapshot(job, 'should return null for non-exist job');
 });
 
 test('should update context', async t => {
@@ -111,7 +115,10 @@ test('should insert embedding by doc id', async t => {
         1,
         1
       );
-      t.snapshot(ret, 'should match file embedding');
+      t.snapshot(
+        cleanObject(ret, ['chunk', 'content', 'distance']),
+        'should match file embedding'
+      );
     }
 
     {
@@ -122,7 +129,7 @@ test('should insert embedding by doc id', async t => {
         1,
         1
       );
-      t.is(ret.length, 0);
+      t.snapshot(ret, 'should return empty array when embedding is deleted');
     }
   }
 
@@ -155,7 +162,7 @@ test('should insert embedding by doc id', async t => {
         workspace.id,
         [docId]
       );
-      t.true(ret.has(docId), 'should return true when embedding exists');
+      t.true(ret.has(docId), 'should return doc id when embedding is inserted');
     }
 
     {
@@ -165,8 +172,39 @@ test('should insert embedding by doc id', async t => {
         1,
         1
       );
-      t.is(ret.length, 1);
-      t.is(ret[0].content, 'content');
+      t.snapshot(
+        cleanObject(ret, ['chunk', 'content', 'distance']),
+        'should match workspace embedding'
+      );
+    }
+
+    {
+      await t.context.copilotWorkspace.updateIgnoredDocs(workspace.id, [docId]);
+      const ret = await t.context.copilotContext.matchWorkspaceEmbedding(
+        Array.from({ length: 1024 }, () => 0.9),
+        workspace.id,
+        1,
+        1
+      );
+      t.snapshot(ret, 'should return empty array when doc is ignored');
+    }
+
+    {
+      await t.context.copilotWorkspace.updateIgnoredDocs(
+        workspace.id,
+        undefined,
+        [docId]
+      );
+      const ret = await t.context.copilotContext.matchWorkspaceEmbedding(
+        Array.from({ length: 1024 }, () => 0.9),
+        workspace.id,
+        1,
+        1
+      );
+      t.snapshot(
+        cleanObject(ret, ['chunk', 'content', 'distance']),
+        'should return workspace embedding'
+      );
     }
 
     {
@@ -188,7 +226,7 @@ test('should insert embedding by doc id', async t => {
 test('should check embedding table', async t => {
   {
     const ret = await t.context.copilotContext.checkEmbeddingAvailable();
-    t.true(ret, 'should return true when embedding table is available');
+    t.snapshot(ret, 'should return true when embedding table is available');
   }
 
   // {
diff --git a/packages/backend/server/src/__tests__/models/copilot-workspace.spec.ts b/packages/backend/server/src/__tests__/models/copilot-workspace.spec.ts
index c99ac6366..4e169eb37 100644
--- a/packages/backend/server/src/__tests__/models/copilot-workspace.spec.ts
+++ b/packages/backend/server/src/__tests__/models/copilot-workspace.spec.ts
@@ -201,6 +201,68 @@ test('should insert and search embedding', async t => {
   }
 });
 
+test('should check need to be embedded', async t => {
+  const docId = randomUUID();
+
+  await t.context.doc.upsert({
+    spaceId: workspace.id,
+    docId,
+    blob: Uint8Array.from([1, 2, 3]),
+    timestamp: Date.now(),
+    editorId: user.id,
+  });
+
+  {
+    let needsEmbedding = await t.context.copilotWorkspace.checkDocNeedEmbedded(
+      workspace.id,
+      docId
+    );
+    t.true(needsEmbedding, 'document with no embedding should need embedding');
+  }
+
+  {
+    await t.context.copilotContext.insertWorkspaceEmbedding(
+      workspace.id,
+      docId,
+      [
+        {
+          index: 0,
+          content: 'content',
+          embedding: Array.from({ length: 1024 }, () => 1),
+        },
+      ]
+    );
+
+    let needsEmbedding = await t.context.copilotWorkspace.checkDocNeedEmbedded(
+      workspace.id,
+      docId
+    );
+    t.false(
+      needsEmbedding,
+      'document with recent embedding should not need embedding'
+    );
+  }
+
+  {
+    await t.context.doc.upsert({
+      spaceId: workspace.id,
+      docId,
+      blob: Uint8Array.from([4, 5, 6]),
+      timestamp: Date.now() + 1000, // Ensure timestamp is later
+      editorId: user.id,
+    });
+
+    let needsEmbedding = await t.context.copilotWorkspace.checkDocNeedEmbedded(
+      workspace.id,
+      docId
+    );
+    t.true(
+      needsEmbedding,
+      'document updated after embedding should need embedding'
+    );
+  }
+});
+
 test('should check embedding table', async t => {
   {
     const ret = await t.context.copilotWorkspace.checkEmbeddingAvailable();
diff --git a/packages/backend/server/src/core/sync/gateway.ts b/packages/backend/server/src/core/sync/gateway.ts
index 711c6fe63..4687cde2f 100644
--- a/packages/backend/server/src/core/sync/gateway.ts
+++ b/packages/backend/server/src/core/sync/gateway.ts
@@ -14,6 +14,7 @@ import {
   CallMetric,
   DocNotFound,
   DocUpdateBlocked,
+  EventBus,
   GatewayErrorWrapper,
   metrics,
   NotInSpace,
@@ -144,6 +145,7 @@ export class SpaceSyncGateway
 
   constructor(
     private readonly ac: AccessController,
+    private readonly event: EventBus,
     private readonly workspace: PgWorkspaceDocStorageAdapter,
     private readonly userspace: PgUserspaceDocStorageAdapter,
     private readonly docReader: DocReader,
@@ -201,6 +203,7 @@ export class SpaceSyncGateway
         await client.join(room);
       }
     } else {
+      this.event.emit('workspace.embedding', { workspaceId: spaceId });
       await this.selectAdapter(client, spaceType).join(user.id, spaceId);
     }
 
diff --git a/packages/backend/server/src/models/copilot-workspace.ts b/packages/backend/server/src/models/copilot-workspace.ts
index 45f23b690..15cb9d761 100644
--- a/packages/backend/server/src/models/copilot-workspace.ts
+++ b/packages/backend/server/src/models/copilot-workspace.ts
@@ -175,6 +175,55 @@ export class CopilotWorkspaceConfigModel extends BaseModel {
     };
   }
 
+  @Transactional()
+  async checkDocNeedEmbedded(workspaceId: string, docId: string) {
+    // NOTE: check if the document needs re-embedding.
+    // 1. check if there have been any recent updates to the document snapshot and update
+    // 2. check if the embedding is older than the snapshot and update
+    // 3. check if the embedding is older than 10 minutes (avoid frequent updates)
+    // if all conditions are met, re-embedding is required.
+    const result = await this.db.$queryRaw<{ needs_embedding: boolean }[]>`
+      SELECT
+        EXISTS (
+          WITH docs AS (
+            SELECT
+              s.workspace_id,
+              s.guid AS doc_id,
+              s.updated_at
+            FROM
+              snapshots s
+            WHERE
+              s.workspace_id = ${workspaceId}
+              AND s.guid = ${docId}
+            UNION
+            ALL
+            SELECT
+              u.workspace_id,
+              u.guid AS doc_id,
+              u.created_at AS updated_at
+            FROM
+              "updates" u
+            WHERE
+              u.workspace_id = ${workspaceId}
+              AND u.guid = ${docId}
+          )
+          SELECT
+            1
+          FROM
+            docs
+            LEFT JOIN ai_workspace_embeddings e
+              ON e.workspace_id = docs.workspace_id
+              AND e.doc_id = docs.doc_id
+          WHERE
+            e.updated_at IS NULL
+            OR docs.updated_at > e.updated_at
+            OR e.updated_at < NOW() - INTERVAL '10 minutes'
+        ) AS needs_embedding;
+    `;
+
+    return result[0]?.needs_embedding ?? false;
+  }
+
   // ================ embeddings ================
 
   async checkEmbeddingAvailable(): Promise<boolean> {
diff --git a/packages/backend/server/src/plugins/copilot/context/job.ts b/packages/backend/server/src/plugins/copilot/context/job.ts
index 44ad3cf33..1e25e57e3 100644
--- a/packages/backend/server/src/plugins/copilot/context/job.ts
+++ b/packages/backend/server/src/plugins/copilot/context/job.ts
@@ -16,6 +16,7 @@ import { Models } from '../../../models';
 import { CopilotStorage } from '../storage';
 import { readStream } from '../utils';
 import { OpenAIEmbeddingClient } from './embedding';
+import type { Chunk, DocFragment } from './types';
 import { EMBEDDING_DIMENSIONS, EmbeddingClient } from './types';
 
 @Injectable()
@@ -78,16 +79,23 @@ export class CopilotContextDocJob {
   @OnEvent('workspace.doc.embedding')
   async addDocEmbeddingQueue(
     docs: Events['workspace.doc.embedding'],
-    contextId?: string
+    options?: { contextId: string; priority: number }
   ) {
     if (!this.supportEmbedding) return;
 
     for (const { workspaceId, docId } of docs) {
-      await this.queue.add('copilot.embedding.docs', {
-        contextId,
-        workspaceId,
-        docId,
-      });
+      await this.queue.add(
+        'copilot.embedding.docs',
+        {
+          contextId: options?.contextId,
+          workspaceId,
+          docId,
+        },
+        {
+          jobId: `workspace:embedding:${workspaceId}:${docId}`,
+          priority: options?.priority ?? 1,
+        }
+      );
     }
   }
 
@@ -110,14 +118,26 @@ export class CopilotContextDocJob {
   }: Events['workspace.embedding']) {
     if (!this.supportEmbedding || !this.embeddingClient) return;
 
+    if (enableDocEmbedding === undefined) {
+      enableDocEmbedding =
+        await this.models.workspace.allowEmbedding(workspaceId);
+    }
+
     if (enableDocEmbedding) {
       const toBeEmbedDocIds =
         await this.models.copilotWorkspace.findDocsToEmbed(workspaceId);
       for (const docId of toBeEmbedDocIds) {
-        await this.queue.add('copilot.embedding.docs', {
-          workspaceId,
-          docId,
-        });
+        await this.queue.add(
+          'copilot.embedding.docs',
+          {
+            workspaceId,
+            docId,
+          },
+          {
+            jobId: `workspace:embedding:${workspaceId}:${docId}`,
+            priority: 1,
+          }
+        );
       }
     } else {
       const controller = this.workspaceJobAbortController.get(workspaceId);
@@ -132,14 +152,25 @@ export class CopilotContextDocJob {
   async addDocEmbeddingQueueFromEvent(doc: Events['doc.indexer.updated']) {
     if (!this.supportEmbedding || !this.embeddingClient) return;
 
-    await this.queue.add('copilot.embedding.docs', {
-      workspaceId: doc.workspaceId,
-      docId: doc.workspaceId,
-    });
+    await this.queue.add(
+      'copilot.embedding.docs',
+      {
+        workspaceId: doc.workspaceId,
+        docId: doc.docId,
+      },
+      {
+        jobId: `workspace:embedding:${doc.workspaceId}:${doc.docId}`,
+        priority: 2,
+      }
+    );
   }
 
   @OnEvent('doc.indexer.deleted')
   async deleteDocEmbeddingQueueFromEvent(doc: Events['doc.indexer.deleted']) {
+    await this.queue.remove(
+      `workspace:embedding:${doc.workspaceId}:${doc.docId}`,
+      'copilot.embedding.docs'
+    );
     await this.models.copilotContext.deleteWorkspaceEmbedding(
       doc.workspaceId,
       doc.docId
@@ -221,6 +252,43 @@ export class CopilotContextDocJob {
     }
   }
 
+  private async getDocFragment(
+    workspaceId: string,
+    docId: string
+  ): Promise<DocFragment | null> {
+    const docContent = await this.doc.getFullDocContent(workspaceId, docId);
+    const authors = await this.models.doc.getAuthors(workspaceId, docId);
+    if (docContent?.summary && authors) {
+      const { title = 'Untitled', summary } = docContent;
+      const { createdAt, updatedAt, createdByUser, updatedByUser } = authors;
+      return {
+        title,
+        summary,
+        createdAt: createdAt.toDateString(),
+        updatedAt: updatedAt.toDateString(),
+        createdBy: createdByUser?.name,
+        updatedBy: updatedByUser?.name,
+      };
+    }
+    return null;
+  }
+
+  private formatDocChunks(chunks: Chunk[], fragment: DocFragment): Chunk[] {
+    return chunks.map(chunk => ({
+      index: chunk.index,
+      content: [
+        `Title: ${fragment.title}`,
+        `Created at: ${fragment.createdAt}`,
+        `Updated at: ${fragment.updatedAt}`,
+        fragment.createdBy ? `Created by: ${fragment.createdBy}` : undefined,
+        fragment.updatedBy ? `Updated by: ${fragment.updatedBy}` : undefined,
+        chunk.content,
+      ]
+        .filter(Boolean)
+        .join('\n'),
+    }));
+  }
+
   private getWorkspaceSignal(workspaceId: string) {
     let controller = this.workspaceJobAbortController.get(workspaceId);
     if (!controller) {
@@ -241,39 +309,49 @@ export class CopilotContextDocJob {
     const signal = this.getWorkspaceSignal(workspaceId);
 
     try {
-      const content = await this.doc.getFullDocContent(workspaceId, docId);
-      if (signal.aborted) {
-        return;
-      } else if (content) {
-        // fast fall for empty doc, journal is easily to create a empty doc
-        if (content.summary) {
-          const embeddings = await this.embeddingClient.getFileEmbeddings(
-            new File([content.summary], `${content.title || 'Untitled'}.md`),
-            signal
-          );
+      const needEmbedding =
+        await this.models.copilotWorkspace.checkDocNeedEmbedded(
+          workspaceId,
+          docId
+        );
+      if (needEmbedding) {
+        if (signal.aborted) return;
+        const fragment = await this.getDocFragment(workspaceId, docId);
+        if (fragment) {
+          // fast fall for empty doc, journal is easily to create a empty doc
+          if (fragment.summary) {
+            const embeddings = await this.embeddingClient.getFileEmbeddings(
+              new File(
+                [fragment.summary],
+                `${fragment.title || 'Untitled'}.md`
+              ),
+              chunks => this.formatDocChunks(chunks, fragment),
+              signal
+            );
 
-          for (const chunks of embeddings) {
+            for (const chunks of embeddings) {
+              await this.models.copilotContext.insertWorkspaceEmbedding(
+                workspaceId,
+                docId,
+                chunks
+              );
+            }
+          } else {
+            // for empty doc, insert empty embedding
+            const emptyEmbedding = {
+              index: 0,
+              content: '',
+              embedding: Array.from({ length: EMBEDDING_DIMENSIONS }, () => 0),
+            };
             await this.models.copilotContext.insertWorkspaceEmbedding(
               workspaceId,
               docId,
-              chunks
+              [emptyEmbedding]
             );
           }
-        } else {
-          // for empty doc, insert empty embedding
-          const emptyEmbedding = {
-            index: 0,
-            content: '',
-            embedding: Array.from({ length: EMBEDDING_DIMENSIONS }, () => 0),
-          };
-          await this.models.copilotContext.insertWorkspaceEmbedding(
-            workspaceId,
-            docId,
-            [emptyEmbedding]
-          );
+        } else if (contextId) {
+          throw new DocNotFound({ spaceId: workspaceId, docId });
         }
-      } else if (contextId) {
-        throw new DocNotFound({ spaceId: workspaceId, docId });
       }
     } catch (error: any) {
       if (contextId) {
diff --git a/packages/backend/server/src/plugins/copilot/context/resolver.ts b/packages/backend/server/src/plugins/copilot/context/resolver.ts
index cb7ad71ed..ed2a7e402 100644
--- a/packages/backend/server/src/plugins/copilot/context/resolver.ts
+++ b/packages/backend/server/src/plugins/copilot/context/resolver.ts
@@ -498,7 +498,7 @@ export class CopilotContextResolver {
             workspaceId: session.workspaceId,
             docId,
           })),
-          session.id
+          { contextId: session.id, priority: 0 }
         );
       }
 
@@ -559,7 +559,7 @@ export class CopilotContextResolver {
 
       await this.jobs.addDocEmbeddingQueue(
         [{ workspaceId: session.workspaceId, docId: options.docId }],
-        session.id
+        { contextId: session.id, priority: 0 }
       );
 
       return { ...record, status: record.status || null };
diff --git a/packages/backend/server/src/plugins/copilot/context/types.ts b/packages/backend/server/src/plugins/copilot/context/types.ts
index f11a6dd75..eb5342382 100644
--- a/packages/backend/server/src/plugins/copilot/context/types.ts
+++ b/packages/backend/server/src/plugins/copilot/context/types.ts
@@ -3,6 +3,7 @@ import { File } from 'node:buffer';
 import { z } from 'zod';
 
 import { CopilotContextFileNotSupported } from '../../../base';
+import type { PageDocContent } from '../../../core/utils/blocksuite';
 import { ChunkSimilarity, Embedding } from '../../../models';
 import { parseDoc } from '../../../native';
 
@@ -10,7 +11,7 @@ declare global {
   interface Events {
     'workspace.embedding': {
       workspaceId: string;
-      enableDocEmbedding: boolean;
+      enableDocEmbedding?: boolean;
     };
 
     'workspace.doc.embedding': Array<{
@@ -53,6 +54,13 @@ declare global {
   }
 }
 
+export type DocFragment = PageDocContent & {
+  createdAt: string;
+  createdBy?: string;
+  updatedAt: string;
+  updatedBy?: string;
+};
+
 export type Chunk = {
   index: number;
   content: string;
@@ -63,11 +71,12 @@ export const EMBEDDING_DIMENSIONS = 1024;
 export abstract class EmbeddingClient {
   async getFileEmbeddings(
     file: File,
+    chunkMapper: (chunk: Chunk[]) => Chunk[],
     signal?: AbortSignal
   ): Promise<Embedding[][]> {
     const chunks = await this.getFileChunks(file, signal);
     const chunkedEmbeddings = await Promise.all(
-      chunks.map(chunk => this.generateEmbeddings(chunk))
+      chunks.map(chunk => this.generateEmbeddings(chunkMapper(chunk)))
     );
     return chunkedEmbeddings;
   }