fix AI-392
fix AI-393
<!-- This is an auto-generated comment: release notes by coderabbit.ai
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## Summary by CodeRabbit
* **New Features**
* Improved filtering of outdated document ID styles in embedding status
reporting, ensuring more accurate counts of embedded documents.
* Stricter rate limiting applied to workspace embedding status queries
for enhanced system reliability.
* **Bug Fixes**
* Resolved issues with duplicate or outdated document IDs affecting
embedding status totals.
<!-- end of auto-generated comment: release notes by coderabbit.ai -->
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